School of Music > Resources > Performance Office > For Faculty

For Faculty


To request a space in HPC, please fill out this form at least two business days in advance. 

If you plan to host a masterclass with a guest artist, please read the following information carefully and fill out the form below once you have approval from Erica Neidinger, Performance Chair. 

Guest Masterclass Request Form

If the Guest Masterclass will be a private event (for the School of Music community only, no crew, no publicizing), please submit the above form at your earliest convenience.

If the Guest Masterclass will be a public event (advertised to the general public with FOH and BOH staffing needs), please fill out the above form and allow 4-6 weeks of lead time.  All masterclasses that have a public audience music require registration for a free ticket through the HPC Box Office.  All audience members will need to follow the COVID policies, current as of the event date.  Updated information can be found here.  

Once the masterclass is approved and scheduled, any guests coming to campus should complete the required Vendor & Volunteer Vaccine Compliance Certification, as detailed here.  This can be submitted ahead of time via this form, or while on-campus at 804 W. Belden, Main Desk Reception (2nd floor).  Note that while 804 W. Belden is closed for Summer rennovations, the forms can be submitted to Box Office staff in HPC.  The front desk will also have blank forms ready to complete on-site for those who opt to do this in-person. 

In order to submit a payment request, faculty sponsoring the masterclass should complete a Visitor Guest Payment Request Form, which includes details on W-9 and direct deposit paperwork needed for those receiving payment.  Payment will be issued within 30 days of a complete request submission - all W-9 and direct deposit paperwork should be sent directly to Ben Polancich, BPOLANCI@depaul.edu

A few additional notes regarding guest masterclasses:

-We are very limited on available space, so please use studio class time when possible.

-Masterclasses which are private (School of Music community only) are highly encouraged.

If you plan to hire a musician for School of Music purposes (accompanist, guest musician for recital or ensemble performance, ringer for ensemble performance, etc.) with the intent they are paid through DePaul, please read the following information carefully and fill out the form below.  You will be asked to provide approval of hours for said hire in the form below and a PDF of an email chain forwarded to gbeaulie@depaul.edu is acceptable.

Hired Musician Payment Form

Once approved by your area head and the Performance Chair, any guests who are not currently employed by DePaul or have not filled out the following for the 21-22 school year should complete the required Vendor & Volunteer Vaccine Compliance Certification, as detailed here.  This can be submitted ahead of time via this form, or while on-campus at 804 W. Belden, Main Desk Reception (2nd floor).  Note that while 804 W. Belden is closed for Summer rennovations, the forms can be submitted to Box Office staff in HPC.  The front desk will also have blank forms ready to complete on-site for those who opt to do this in-person.

If the hired musician is already on payroll, no additional steps are necessary.  If the guest is not already on DePaul payroll, faculty sponsoring the hired musician should complete a Visitor Guest Payment Request Form, which includes details on W-9 and direct deposit paperwork needed for those receiving payment.  Payment will be issued within 30 days of a complete request submission - all W-9 and direct deposit paperwork should be sent directly to Ben Polancich, BPOLANCI@depaul.edu

A few additional notes regarding hired musicians:

-Internal hires are preferred, as payment processing and vaccine compliance paperwork are already on file with the university

-As a suggested guide for professional ringers hired for ensembles, the general expectation is that they are hired for two rehearsals and a performance

If you plan to hire a sectional coach for School of Music purposes with the intent they are paid through DePaul, please read the following information carefully and fill out the form below once you have approval from Erica Neidinger, Performance Chair. 

Sectional Coach Request Form

Once this is approved by the Performance Chair, any guests who are not currently employed by DePaul or have not filled out the following for the 21-22 school year should complete the required Vendor & Volunteer Vaccine Compliance Certification, as detailed here.  This can be submitted ahead of time via this form, or while on-campus at 804 W. Belden, Main Desk Reception (2nd floor).  Note that while 804 W. Belden is closed for Summer rennovations, the forms can be submitted to Box Office staff in HPC.  The front desk will also have blank forms ready to complete on-site for those who opt to do this in-person.

If the sectional coach is already on payroll, no additional steps are necessary.  If they are not already on DePaul payroll, faculty sponsoring the sectional coach should complete a Visitor Guest Payment Request Form, which includes details on W-9 and direct deposit paperwork needed for those receiving payment.  Payment will be issued within 30 days of a complete request submission - all W-9 and direct deposit paperwork should be sent directly to Ben Polancich, BPOLANCI@depaul.edu

A few additional notes regarding sectional coaches:

-Internal hires are preferred, as payment processing and vaccine compliance paperwork are already on file with the university

-Sectional coaches may need additional approval from your area head, which will be requested from the Performance Office